1. Budget: First decide the entire budget for food. Later on you can divide the budget according to the functions. Eg. it will cost you far less if you add more stalls. The assumption is that number of people and their appetite is same even if we keep adding more number of items in menu.
2. List of Functions: You need to list down all the functions and decide the menu along with the budget for each of the functions. This will help you to efficiently manage the budget & to ensure that the menu is in synchronization with the function. eg: a light snacks & welcome drinks for sangeet, mehndi; snacks with evening tea and other small events; more variety of food items along with lunch and / or dinner for the wedding and reception.
3. Weather: Weather plays an important role while deciding the items on the wedding menu. As per the weather you need to decide the combinations of food items and drinks you want to keep. For eg: if the wedding is in summers then there should be a lot of cold drinks, ice creams, fruit juices, etc. in the menu.
4. Discussions: Prior to finalization of the menu, it is important to take suggestions from caterer, friends & close relatives. Their experience will help you to decide on the combinations of various food items.
5. Taste the food: Prior to finalizing the caterer, do attend a function where the food is being served by the caterer. This will help you to confirm the taste & quality of the food served by the caterer. Also you can judge the presentation and manner in which the food is served and then finalize the caterer.
6. Personal Touch: Depending on your budget, adding personal touch to the menu will surprise the guest and they will always remember it. You can give personal touch to the wedding maybe by giving menu card to all the guests or by adding one of your personal recipes to the menu.
7. Avoid repetition: You need to ensure that none of the food items are repeated.
8. Veg / Non-veg food: If there is a mix of vegetarian and non vegetarian food then you need to ensure that there are separate cooking ware & stalls as some of the guest maybe pure vegetarian and may not appreciate mixing of the food.
9. Special food: Again as per your budget you can keep different food items like diet food, jain food, etc. The guest will definitely appreciate that their taste & health was taken into consideration.
In Indian weddings food is one thing which people always remember and good food is one of the key factors that will keep your wedding in the memories of your guests.